Side Trip Guidance

These requirements are intended to enable the University to communicate with travelers if unexpected events or conditions create circumstances that might pose health or safety risks, even if the traveler is on a personal, elective “side trip.”

As part of the University’s commitment to expanding its global engagement along with furthering the safety and security of those on University–sponsored travel, and in keeping with the University’s Policy on International Travel, the International Safety and Security Advisory Committee developed the following requirements related to travel that takes place prior to, during the course of, and/or immediately following a scheduled program but is not part of the program.  These requirements are intended to enable the University to communicate with travelers if unexpected events or conditions create circumstances that might pose health or safety risks, even if the traveler is on a personal side trip.

A personal side trip is a leisure activity not directly related to the educational experience of the NU program.

  • Travelers are encouraged to register their travel on My Travel Plans via the MyNEU portal.
  • Travelers must rely on their personal health and other insurances while on personal side trips, but may avail themselves of the university’s response program for country information, alerts, and to identify support resources.
  • Side trips to high risk or sanctioned areas (as defined in the NU Travel Policy) are prohibited.
  • Travelers need to submit an Assumption of Risk, Release and Liability Waiver for Travel/Activity Outside Faculty Led International Program form when applicable.
  • For more information about insurance requirements please click here.

Travelers are expected to adhere to the following guidance:

  • Travelers on Study Abroad or Co-op, who wish to pursue a side trip from their primary assigned location, must add their side trip to My Travel Plans at least 48 hours in advance of any travel.
  • Travelers assume all personal responsibility and liability for leisure travel.
  • When planning a side trip from a faculty-led program, please consult with your faculty lead or program advisor, and complete the “Assumption of Risk, Release and Liability Waiver for Travel/Activity Outside Faculty Led International Program” form.
  • Travelers must receive specific permission from the faculty lead for any personal or elective trips that deviate from the group itinerary and/or location. Travelers must provide the faculty lead and/or his/her designee:
    • with specific travel information including accommodations, transport types, and departure and return times;
    • with the number to an operating cellphone
  • Unless otherwise approved by the faculty lead:
    • Travelers may not leave the country where the group is located.
    • Any authorized side trips in country may not be more than 2 hours driving distance from the Dialogue group accommodations.  Faculty and/or the university may set more restrictive permissions based upon curriculum, location, and/or and current conditions.
    • Travelers must return same night to their respective Dialogue group and are required to overnight with their respective Dialogue.
  • Travelers who voluntarily leave the group without following the above expectations may:
    • be deemed to have withdrawn from the NU program,
    • be subject to disciplinary or other action,
    • forfeit any return transportation arrangements made through the group, and
    • be ineligible for assistance provided by NU or its assistance providers.
  • Travelers assume all personal responsibility and liability for personal side trips that deviate from the group itinerary, location or accommodations.
  • Travelers on a Traditional Study Abroad program who wish to pursue a side trip from their primary assigned location are expected toadd their side trip to My Travel Plans at least 48 hours in advance of any travel.
  • Students requesting to travel to a high risk or sanctioned area (as defined in the NU Travel Policy) on a side trip must abide by the ISSAC petition process and may not pursue the side trip without express written permission from ISSAC.  ISSAC requires a minimum of five (5) business days to review a petition.
  • Co-op students are expected to discuss work related travel with their co-op employers prior to and during the co-op, and inform their co-op advisor.
  • Students should enter their travel itinerary, including transportation and overnight accommodations, in My Travel Plans.
  • Any travel to, within, or out of high risk or sanctioned areas as part of a co-op assignment must be immediately brought to the attention of the co-op advisor and the student must follow the ISSAC petition process.
  • Travelers who fail to follow and abide by the petition process may not be eligible for insurance or assistance provided by NU or its assistance providers, and may be subject to disciplinary or other action.