Data Access

A how-to for all data mining endeavors

Tableau is a popular data visualization tool for interactive self-service reporting and analysis. Tableau can be used by anyone at Northeastern wishing to create their own data visualizations for use within their organization.

Northeastern’s Tableau Environment

Tableau at Northeastern is a combination of desktop software and the ability to publish desktop creations to a server for sharing. The two components you need to do this are explained below.

Tableau Creator is the software installed on your own machine for the purpose of connecting to many different types of data sources, exploring the data, and creating interactive dashboards, analyses, and repots. A Creator license entitles you to use Tableau Desktop for data exploration and visualization and Tableau Prep Builder for querying, combining, shaping, and cleaning your data. This license also allows you to publish your data visualizations to the Tableau Server.

Tableau Server is available to any faculty or staff member at Northeastern to publish and share Tableau workbooks internally.  No Tableau license is necessary just to view Tableau workbooks that other people have published.  The server is located at https://tableau.northeastern.edu.

The Northeastern Tableau Community

The Tableau community at Northeastern meets approximately quarterly to exchange ideas and share information. If you would like to be informed about these events and other Tableau information, we encourage you to join our Teams site for Northeastern Tableau users. There, you can ask the group a question, look for information on upcoming user group meetings, and access training and education materials. Click on “Join or create team” at the bottom left corner of the Teams app, and then enter the Tableau User Group join code igwtf4s and click “Join team”.

Licensing

Tableau Creator licenses can be obtained centrally via ITS. A limited number are available for use by the Northeastern analytics community, so if you need a license, please submit a ServiceNow ticket and mention the Business Intelligence and Analytics (BI&A) team.

Faculty who are using Tableau for teaching purposes may submit a request online on the Tableau website to receive a free license.  Students are also eligible to receive a free license via the Tableau website request form.

Tableau Server

No individual license is needed to log into the Tableau Server.  Any faculty or staff member can log into the Tableau Server at Northeastern to view the content, but access to content is determined by the content publisher.

The Tableau Server, hosted and maintained by ITS, is divided into sites, typically along college, unit or departmental lines.  Each site has a site administrator who controls the ability of faculty or staff to publish to their site via “permissions” and is responsible for communicating with Tableau users in their group (such as in the case of periodic server downtime for server maintenance).  If your department does not have a site on the server but would like to start one, please submit a request via Service Now.  Be sure to include the name of the new site administrator.  For a list of current sites and their administrators, please see below.

Security and Permissions

As with any data at Northeastern, you must be granted access to the information source to be able to supply data to your Tableau workbooks. Also, any publishers of Tableau workbooks to the Tableau Server are responsible for properly securing the contents via appropriate permissions. It is a best practice to supply Viewer (and/or Interactor) privileges to those who will see your Tableau workbook, and remove download (data or workbook) privileges. Please use the Data Classification guidelines as well as the Confidentiality of University Records policy when determining who should see the information you are providing. These and other helpful policies can be found on the policy page, and Best Practices for permissions can be found on the Northeastern Tableau user group site.

Tableau Site Administrators

Department Site Administrator(s)
University Decision Support John Bielaus
Michael Carlucci
Rana Glasgal
Brian McGrath
College of Science (currently no site admin)
Registrar John Alton
Eric Benevides
Annie Dervin-Jundt
Social Sciences and Humanities Dana Ritter
College of Arts, Media and Design Mary Corluka
Advancement John Flynn
Shravani Thadisina
Thomas Villiotte
Trina Watson
EMSA – Student Affairs Robert Birichi
Enrollment Management – Undergraduate Tyler Brenneman
Mary Katherine Holder
D’Amore McKim School of Business Michel Feldman
Anthony Grimaldi
Kylie Ross
Bouve College of Health Sciences Ben Brown
College of Engineering Adam Rodrigues
Matt Rogers
Jasmine Sun
Khoury College of Computer and Information Science Jon Frederick
Information Technology Services Narsing Akula
Student Financial Services Warren Lord
Research Administration Amanda Ramos
Global Experience Office Ilia Xheblati
Human Resources Nishchitha Thuljaram Yoganand
NU Classroom Rana Glasgal
School of Law (currently no site admin)
Teaching and Learning Group Janna Ferguson
Harun Gunasekaran
Suzanne Horwitz
Kristine Stigas
College of Professional Studies Melanie Kasparian
Mamta Saxena
Enrollment Management – Graduate/Professional Tyler Brenneman
Ethan Cheatle
University Library Scott Carlisle
Jen Ferguson
Kate Kryder
James Lee
Sarah Sweeney
External Affairs Greg Houghton
Internal Consulting Sakshi Suri
Fabio Yeboles Chen
Facilities Operations Jing Chen
Joe Lalley
LEARN Janna Ferguson
Suzanne Horwitz
Husky Card Office Henry Ayala
Robert Birichi
Campus Planning Jim Brand
Jing Cheng
PhD Network Rana Glasgal
Sara Wadia-Fascetti
Provost Kirsten Gilbert
Office of Global Services Tyler Brenneman
Housing and Residential Life Ryan Evaul